Quick comparison
| Word | |
|---|---|
| Preserves layout across devices | Easier for the recipient to edit |
| Looks consistent when opened or printed | Can reflow when fonts or versions differ |
| Good default when no format is specified | Useful when explicitly requested |
| Should contain selectable text | Should use simple styles and readable structure |
When to send a PDF
Use PDF when the job post accepts it or gives no special instruction, especially when presentation matters. Before sending, open the exported file, select text, check page breaks, confirm links, and verify that the filename is professional. A typical name is FirstName-LastName-Resume.pdf.
When to send a Word file
Send a .docx when the employer requests it, when the application system specifically accepts Word, or when an authorized recruiter needs to edit or annotate the document. Keep the document simple: standard headings, readable fonts, normal margins, and no important information trapped inside images.
File checks before submitting
- Follow the exact file-type instruction in the job post.
- Make sure the text can be selected and copied.
- Check that your phone, email, dates, and links are correct.
- Open the file on another device if possible.
- Use a clear filename without extra versions or sensitive notes.
Common mistakes
- Sending a password-protected or scanned PDF.
- Exporting a PDF without checking page breaks.
- Using a Word file with missing fonts or broken spacing.
- Uploading a file named “resume-final-final-2.”
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